Bye Laws of MOS 2021

REGIONAL AND DISTRICT OPHTHALMIC SOCIETIES

a) They may be affiliated to the Maharashtra Ophthalmological society after being approved by the Managing Committee and GENERAL BODY.

b) The societies shall frame their own constitution, which shall not be in conflict with the constitution of the MOS. In the absence of their own constitution, they shall follow the constitution and Bye-laws of the MOS.

c) Only one society will be affiliated from each region and one from each district of Maharashtra as district society

d) Each affiliated society will pay an annual fee of Rs. 500/- or life time affiliation fees of Rs.5000/- (Life time means 15 years).

e) MOS should remain affiliated to AIOS and can get affiliated with other super specialty Ophthalmology societies of all India or global level

f) Regional and District society shall be autonomous as far as the
internal management and working are concerned.

ELIGIBILITY FOR CONTESTING THE POST OF OFFICE BEARER:

No Member of Local Organizing Committee will be able to contest in that election.
The Local Organizing Committee will include the Organizing Chairman, Organizing Secretary, Joint secretary, Treasurer, Joint treasurer and chairman Scientific committee of Local Organizing Committee. And also, the President, Vice President, secretary, treasurer and Scientific committee chairman of host Society.

a) Past President will not contest any election except Representative to AIOS as member managing committee AIOS and editor JCOR, but they may be nominated or co- opted in any committee or as Advisor

b) Member shall not hold or contest more than one office unless proposed by the managing committee as additional charge.

c) No one should contest any post unless he/she completes his/her tenure of the post in the coming annual General Body, if he is holding any post in the MOS Managing committee.

d) The contesting member should be a resident of Maharashtra as per constitution Article-V (1) (d)
f) ELIGIBILITIES OF POSTS

A] Vice President:

a) Must have been a member of good standing for a minimum period of 7 years.

b) Must have held organizational position as an office
bearer for a minimum period of one term for that post and attended at least four managing committee meetings in one term

One term is defined as—-

• i) Joint Secretary & Secretary –2 years—–one term

ii) Joint treasurer &treasurer – 2 years—- one term

iii) Chairman scientific committee or Chief Editor Journal – Two Years-one term

iv)Representative to AIOS 3 years – one term

v) Other posts –One year
Office bearers = Defined as—As per constitution Article No VIII
(1) (a) To (i) including both

B] Hon. Secretary and Hon. Treasurer:

Normally a person holding the post of joint Secretary & joint treasurer will automatically become secretary & treasurer respectively and post is not for election. But in unique condition where the joint secretary or joint treasurer is not available because of death, resignation, removal by General Body, or any such reason then only these criteria of eligibility will be there. These are—

a) Must have been a member of the society of good standing for 7 years.

b) Must have been a member of the Managing Committee for at least one term and attended at least 3 meeting of the managing committee.

c) Should have actively participated in the scientific / organizational
activities of the Society.

d) The contesting member should be a resident of Maharashtra as
per constitution Article-V (1)
(d)

C) Joint Secretary /Joint Treasurer
a) Must have been a member of good standing of the Society for 5 years.

b) Must have been a member of the Managing Committee for at least one term and attended at least 3 meeting of the managing committee.

c) Should have attended at least two annual conference of Society

d) Should have actively participated in scientific/organizational activities of the Society

C ] Joint Secretary Joint Treasurer Zonal Members

a) Must have been a member of good standing of the society of 5 years.

b) Should have attended at least two annual conference of society

c) Should have actively participated in scientific/organizational activities of the society

D] ZONAL MEMBER

a) Must have been a member of good standing of the Society for at least 3 years

b) Must have attended at least two annual conferences of the Society

c) Should have actively participated in scientific /organizational activities of the Society

Tenure

All members of the managing committee and scientific committee representing the various zones, and all office bearers are eligible for re- election only once to the same office so that they can serve a maximum of two terms only. President, 1st Vice-President, 2nd vice- president and AIOS representatives are not eligible for re-election.

ELECTION PROCEDURES:

a) Honorary Joint Secretary shall invite nominations for posts of election three months before the conference date. Proposals must be received on or before the date specified by him.

b) Honorary Joint Secretary should keep necessary documentation ready so that elections, if necessary, can be completed expeditiously.

c) Only life members will be allowed to vote. Honorary Treasurer will, therefore, keep ready an updated list of such members one month prior to election and should give it to Joint Secretary to circulate to MOS members.

d) President and managing committee will constitute an election commission (EC), consisting of 3 past presidents, with one of them as
chief election officer, who will also be the returning officer. Any aggrieved candidate may represent to the election commission. The representation will be considered by the full commission and its decision shall be final and irrevocable. Honorary Joint Secretary will help the election commission as secretary to the Election commission.

e) In case of a tie, the casting vote of the chief election officer will decide the result.

f) The nomination paper of office bearers shall be accompanied by a Bio-Data on prescribed Proforma.

g) The Honorary Joint Secretary will put all the nominations along with bio data in the forthcoming Managing Committee meeting after the expiry of last date of receiving the proposals with his/her remarks. If there is no such Managing committee meeting then the President should call a special managing committee meeting to review the eligibility of the candidates. The proposals will be discussed and finalized by Managing committee for eligibility for contesting the post. If any proposal is rejected by the Managing committee the candidate should be communicated about the reasons for rejection of his proposal. The Managing committee decision will be final and irrevocable.

h) The chief election officer will hand over the result of election in a sealed packet to President and the result will be declared in the General Body meeting by the Secretary and decisions are irrevocable.

Annual Conference

a) Annual conference will be held in the month of October/November
every year.

b) Attendance certificates will be only given to the Ophthalmologists having basic Allopathy degree.

c) DELEGATE FEES: Will be decided by the Managing Committee from time to time, in consultation with the local body. Late registration after the specified date may be charged 20% extra. Delegate fee for post graduate students who are members of the society shall be same as the regular delegate fees. The postgraduate students shall provide a certificate from the Head of their Department stating that they are postgraduate students, currently.

d) Pre/Post conference course / continuing medical education course/workshops, refresher course etc. may be arranged by the local ophthalmic society in consultation with and approval of the Honorary Secretary, MOS and Chairman Scientific Committee.

e) No member of the MOS or affiliated society shall arrange a program overlapping with the dates of the conference of the MOS

f) Invitation and agreement to host the annual conference.

A) Agreement

• i) The following agreement shall be executed by the Managing Committee of MOS and the Local organizing committee / district society, of every annual conference one year before the conference.

• We agree to all the terms and conditions of the Society including:

The name of the conference will be “—— Annual Conference of Maharashtra Ophthalmological Society——–“.
The Local Organizing Committee (LOC) will be entirely responsible for all the arrangements for the conference.
The Local Organizing Committee will be free to raise funds in the name of MOS.

The delegation fee will be as agreed between the Society and the LOC

The Local Organizing Committee for conference will pay 10 % of delegate registration fees, and 20% of trade, stall and sponsorship charges received by local organizing body to MOS. The percentage of subscription can be changed by Managing
Committee with approval of General Body of MOS from time to time. Remaining profit will go to the Local Organizing Committee. Other than these amounts to be paid to MOS. Consider deleting this sentence

MOS is not required to pay any amount to Local organizing committee. No loss is expected, but if it occurs, it will be borne by Local organizing committee.

The Local organizing committee shall maintain complete transparency and utmost probity in financial management of the conference.

It shall provide the MOS with an audited account and balance sheet within 3 months from the end of the conference.

The scientific programme is the sole responsibility of the MOS. The Local organizing committee however will nominate one member to interact with the chairman scientific committee MOS so that there is harmony in the arrangements of the conference. Local Organizing committee will publish and circulate the conference brochure announcements etc. as a part of LOC conference activity. The program of the conference to be included in all conference literature must have explicit and written approval of the President / Scientific Committee Chairman of MOS and will have names of office bearers of MOS on the brochures
Hospitality of all invited speakers will be borne by Local
organizing committee. .

In case the Local organizing committee violates the terms of this agreement, the society may take appropriate actions, including cancellation of its permission to hold the conference and shift of the venue elsewhere. All the money collected for the MOS conference would be then transferred to the MOS.

The LOC will make sure that the hall, audiovisual. Etc. and facilities pertaining to academic activities shall be of highest quality and approved by Managing Committee and Scientific

committee. Signed by President—Local Organizing Committee

• • President——MOS

Secretary –Local Organizing

Committee Secretary——-MOS

g) All amounts received for trade, whether for allotment of stall or for sponsorship for trade or any money received from trade in connection with conference will be considered as trade money.

h) Commercial exhibition will be organized by the Local Organizing Committee on behalf of the society in consultation with managing committee and all expenses will be borne by LOC

ii) Pan card of MOS

• • 1)There will be MOS Pan card which will be used in conference accounting

• • 2. MOS Managing Committee members & advisory committee should help Local Organising Committee (LOC) to raise funds particularly for small places.

• • 3. MOS Should help LOC to increase delegate & faculty registrations.

• • 4. A new bank account shall be opened for the conference in a nationalized bank

• • 5. Signatories for this account shall be from LOC and from MOS.

• • 6. All academic grants for conference from trade will be deposited in this account.

• • 7. Cheque book remains with LOC.

• • 8.Full freedom to LOC to conduct the conference on their own terms as has been done till now.

• • 9. One MOS Managing Committee member, (Joint. treasurer) will be ex officio member of LOC to monitor financial aspects & progress of preparations.

• • 10. All transactions shall be by LOC with full support and guidance from MOS.

• • 11. Quarterly submission of statement of account to MOS will further help in final auditing and ease of accounting.

• • 12. Submission of final accounts to be done by LOC in given time frame of 6weeks post conference for giving CA enough time for streamlining it. The audited accounts must be ready within 3 months of end of conference

• • 13. Instead of 10%, if in case of negative balance or low profits, then Managing Committee takes a final call to decide how much amount to be given to MOS in consultation with MOS Chartered Accountant (CA) after submission of final account. Again, it would be deposited in stipulated time frame of 6 weeks post Managing Committee decision.

• • 14. Our accounting year starts from 1st April and New Managing Committee take over charge mid-October or November so proper coordination with CA of MOS and LOC should be done for accounting purposes.

B) Scientific Programme:

a) Specified number of abstract of papers and the full text of paper selected, to be read at the scientific sessions should be sent on/or before the dates specified by the chairman scientific committee.

b) To arrange, carry out and to conduct all the scientific programmes will be responsibility of scientific committee and will be carried out with the co-operation of managing committee and local organizing committee.

c) All scientific programs will be proposed by scientific committee finalized with managing committee.

d) Award session will be separate session and will be chaired and conducted by the new President along with Immediate Past President and Chairman Scientific committee.

e) Free papers prizes results are declared by scientific committee.

C) Protocol for inaugural function of the annual conference:

During the inaugural function, President (MOS) to be on the dais and asked to speak.

Current Office bearers of MOS and AIOS if present to be recognized during the function. They will be given reserved chairs in the first row.

On the dais following dignitaries will be there:

President MOS-will speak

Incoming President-MOS -will speak

Incoming & outgoing Honorary Secretary of MOS– will speak

Incoming and outgoing treasurer of MOS

Scientific committee chairman
Chief Guest, who will be decided by the organizing committee, — will speak.

Guest of Honor will speak.

President of LOC- will speak and any other person approved by
LOC and MOS

d) Vote of thanks will be given by Secretary LOC.

e) After his inaugural speech, the President MOS will hand over the Presidential collar/memento etc to Incoming President and will exchange places with him on the dais. The Incoming President will be called as President from then on and the outgoing President will be called as immediate Past President

f) All expense of inaugural function will be borne by LOC.

General Body Meeting:

a) The General Body meeting will be conducted by the new President with the help of
Immediate Past President.

• b) Following dignitaries will be on the dais

• I. President – will address the GENERAL BODY

• II. Immediate past president

• III. Secretary

• IV. immediate past secretary

• V. Treasurer

• VI. Immediate past treasurer

VII. Chairman Scientific Committee

c) the minutes shall be written by new secretary

d) Reports of scientific committee, ethics committee, chief editor journal, secretary and treasurer shall be read in the meeting. The treasurer will submit the audited report up to 31st March and audited balance
sheet from 1st April up to 15 days prior to General Body Meeting. The budget shall be presented by the new treasurer.

e) The resolution and by-laws which were approved by managing committee should be moved at the General body meeting by immediate past secretary and kept for discussion and sanction.

f) The result of election is declared in General body and vacant posts are filled by proposals from the floor by majority .

g) Resolutions are passed by General Body by simple majority and are effective from the date of passing to next General Body meeting in which it can be renewed.

h) At the end of the conference valedictory function will be
conducted by office bearers and members

Protocol for arranging CME/workshop/ Scientific Programme:

Date should be finalized after consultation with Honorary Secretary who shall take consent from President MOS and Chairman Scientific Committee-MOS
Scientific Program and suggested speakers to be finalized with consent in writing from Chairman scientific Committee and president of MOS.

If any inaugural function is held, President MOS to be on dais and asked to speak.

All office bearers of MOS and AIOS present to be recognized during the function

At any scientific session, President MOS if present, must preside. In his / her absence, Vice president, MOS shall be in the chair or any other office bearer nominated by President.

All accounts should be submitted within one month of the program. A copy of the accounts should be sent to treasurer MOS. A report of academic activity to be submitted.

President, MOS to be received at railway station/ airport by someone from local organizing committee and escorted to the hotel. Transport to be arranged for the President from hotel to venue of the conference.

Local Committee should arrange their own sponsors. However, MOS will assist in getting sponsors.

AWARDS AND PRIZES OF MOS

I. Any member of the society who is eligible for the award shall be entitled to be considered for the same. If he is a member of any committee discussing the selection of award, he will withdraw from the discussion at that time. Members and chairman of scientific committee will not take any award or prize.

II. Name of the recipients of the awards will be selected and recommended by the scientific Committee to the Managing Committee. Same member should not be given same award twice.

III. Awards will carry a citation and memento.

IV. The awards and prizes are proposed by scientific committee
to the managing committee and confirmed by the managing
committee.

V. For any new awards or prizes, a proposal will have to be
made to the scientific committee. The scientific committee will examine the proposal details and after making changes if any, may recommend the proposal to the managing committee which will finalize and will put it in GENERAL
BODY to get sanction to the same. The awards or prizes will come into the force from the date of confirmation of minutes in the next GENERAL BODY.

Current awards are:

1) Dr.V.K. Chitnis Oration Award:
Eligibility: Any life member of MOS who has done exemplary
work in Clinical/ Scientific aspects of Ophthalmology.

2) Dr.S.N. Cooper Oration
Award:
Eligibility: Non-Ophthalmologist/ physician, Medical specialist or research scientist who has worked on Ophthalmic aspects in His/her/her specialty.

3) Dr. S.D. Athavale Award:
Eligibility: Any life member of MOS who has done extensive work in “Community Ophthalmology.”

4) F.D.C. Award:
Eligibility: Any life member of MOS who has done clinical or basic research in ocular therapeutics.

5) Bell Pharma Award:
Eligibility: age below 45 years. A life member of MOS who has done excellent work in surgical aspects of Ophthalmology except cataract.

6) Late Dr. Ishwarchandra Award

7) Lifetime achievement award

8) Best Teacher Award by Solapur Ophthalmic Society.

RULES REGARDING ABOVE AWARDS

1).Except Dr.S.N. Cooper oration Award, Nominations to be invited from the life members of MOS for each of these awards. A short summary of the CV and a 50-line abstract of the presenting paper of Nominee be sent. The Nominee must present the paper in person. In very unavoidable circumstances, co-author of the paper/ another member nominated by the presenter may be allowed to read the paper with permission of the president of MOS.

2). A short summary of the CV and a 50-line abstract of the presenting paper of Nominee be sent. The Nominee must

present the paper in person. In very unavoidable circumstances, co-author of the paper/ another member nominated by His/her/her presenter may be allowed to read the paper with permission of the president of MOS. Consider deleting point 2 as it is a repetition of point 1

PRIZES FOR FREE PAPERS

Category I: Member presenting the free papers.

Best paper No. 1: Presented by BOA

Best paper No. 2: Presented by Pune Ophthalmic Association.

Category II: Member of MOS under the age of 40 years, presenting best paper in free paper session known as Dr. Y.K.C. Pandit prize.

Category III: By—Bell Pharma– Allotted to free paper session by postgraduate in ophthalmology who is member of MOS.

BEST PAPER 1ST and 2nd PRIZE for category III

A) Postgraduate must present paper in person. If co-author reads
the paper, it will not be considered for prize.

B) Postgraduate must submit a certificate by His/her/her teacher
along with His/her/her paper.

POSTER EXHIBITION PRIZE

By —Jalgaon Ophthalmic
Association.

INNOVATION IN OPHTHALMIC PRACTICE PRIZE

By– Sangli Ophthalmic Association.

VIDEO SESSION:

There will be a separate video session during the conference. A
written abstract of this presentation mentioning the time limit be sent to the Chairman Scientific Committee MOS.

List of new awards to be added

Ahmednagar Academy Award

MOS best video

Best Video runner up

Best Academic Private
Practitioner Award by Nashik Ophthalmic Association

Dr. Suresh Limaye Award for best paper in Vireo-Retina by a MOS member. Presented by Satara District Ophthalmologists’ Association

Post graduate Student E posters 1st Prize

Post Graduate student E posters 2nd Prize

Bell pharma award I: Best Post Graduate Student Free paper

Bell pharma award II: Best Post Graduate Student Free Paper Runner- up

Dr. B G Kelkar award for Post graduate student paper in community ophthalmology

Best Photo Essay: First and second prize

New awards are added in this section as and when required by General Body on recommendation of Scientific Committee and proposed by Managing Committee for approval by General Body.